SCOUTING & CORONAVIRUS UPDATES

Good afternoon Scouts and families,

(Update on 06.26.2020)

 

This is a reminder that the Gamehaven Council Office will be closed and the staff on furlough beginning Monday, June 29th until Monday, August 3rd 2020. During this time please visit our council web page at FURLOUGH PAGE we have listed information that will be useful while we are out of the office. We look forward to serving you upon our return.

 

We would like to announce that Gamehaven Scout Reservation (GSR) is now open! Beginning today you can reserve a ground site for day use, on July 1st Scouts can start overnight camping. At this time and with the council’s social distancing guidelines only ground sites are available, we do request that you refrain from using the dining pavilion and camp fire rings. Also, to encourage Scouts getting into the outdoors we are going to temporally suspend fees at Gamehaven Scout Reservation.

 

YOU WILL STILL NEED TO MAKE A RESERVATION: Click on the link below. https://www.signupgenius.com/go/904044eada72da2f94-gamehaven.

 

YES, we are asking everyone to complete the reservation form and submit a roster. This is part of the Covid-19 safety guidelines . We need to have information on who is at camp in July. We have attached roster and GSR Camp map to help with reservation

Roster can be emailed to Barbara.swan@scouting.org.

 

Camp sites in this form are listed alphabetically, please use the GSR Map to help determine the site you would like to select. Your selection will say it is from 8:00 AM-11:55 PM (this is do to system limitations with signupgenius). If you are going to be staying overnight, please register for both days. Please note on this form- that the camp areas and names are running along the left side of the entry. You will have to scroll down to find the site you want to spend time at. We want to make sure are following social distance guidelines, and this will help us do that.

 

Everyone will be asked to follow the instructions in the GSR COVID-19 plan. When you arrive at camp, please stop by the Admin Building where you will find spray bottles, disinfecting tablets, additional copies of the GSR COVID-19 Plan and Illness Screening documents for recording information for overnight stays. Stays at Gamehaven Scout Reservation must remain under 72 hours, as we will not have a Boy Scouts of America NCAP visitation this year. 

 

We request that all Scouts continue to follow the Gamehaven Council Guidelines for meetings and Gatherings until we return on August 3rd.

 

Meetings and gatherings can happen if they follow the following guidelines:

  • Gatherings must be maximum of 25 total people (this includes youth, adult leaders, parents and siblings).

  • 3-foot radius around each participant should be kept.

  • Youth Protection Guidelines followed (two registered adult leaders must be present).

  • Recommended that we create PODS (8 youth and 2 adults) for providing program. PODS should remain consistent to limit exposure. There should be no intermixing of PODS. With groups of 25 it allows for 2 pods to be able to take part at the same time.

  • Volunteers should also limit intermixing with PODS when at all possible

  • Meetings and Activities should be outdoors, having participants spread out.

  • Everyone is encouraged to wear face coverings.

  • Health Etiquette should be reinforced.

  • Stay home if you are sick

  • Hand hygiene

  • Cover your cough

  • Clean surfaces often

  • Avoid shared public amenities (picnic tables, benches, playground equipment and water fountains)

  • Contact your Chartered Organization for any guidance they may have

 

If you have questions please email GamehavenCouncil299@gmail.com, this email address will be monitored by a volunteer, please give time for them to reply.

 

Pressing issues text or call 507-722-2359, response will be as soon as possible.

 

COVID 19 Plan

GSR Map

Roster Document

Illness Screening

 

 

Thank you, enjoy your 4th of July Holiday.

 

Good afternoon Scouts & Scouters,

(Update 06.12.2020)

 

With Governor Walz issuing Executive Order 20-74 and Coordination with Olmsted Public Health this updates our guidelines for the safety of our Scouts and their families.

 

Scout Meetings: Governor Walz has officially moved the state from a “Stay at Home” to a “Stay Safe”, Executive Order 20-74 is the most recent guidance we have from the Governor’s Office. This order allows for more opening of the community. It also allows for gatherings of groups up to 25 people.

 

Meetings and gatherings can happen if they follow the following guidelines:

  • Gatherings must be maximum of 25 total people (this includes youth, adult leaders, parents and siblings).

  • 3-foot radius around each participant should be kept.

  • Youth Protection Guidelines followed (two registered adult leaders must be present).

  • Recommended that we create PODS (8 youth and 2 adults) for providing program. PODS should remain consistent to limit exposure. There should be no intermixing of PODS. With groups of 25 it allows for 2 pods to be able to take part at the same time.

  • Volunteers should also limit intermixing with PODS when at all possible

  • Meetings and Activities should be outdoors, having participants spread out.

  • Everyone is encouraged to wear face coverings.

  • Health Etiquette should be reinforced.

  • Stay home if you are sick

  • Hand hygiene

  • Cover your cough

  • Clean surfaces often

  • Avoid shared public amenities (picnic tables, benches, playground equipment and water fountains)

  • Contact your Chartered Organization for any guidance they may have

 

OVERNIGHT CAMPING is still not allowed in the state of MN.

Recreational camping facilities are open, but their guidelines are for “families” and “households” to use sites. We are a youth program and Gamehaven Scout Reservation operates in MN as a youth camp. We know this has been confusing and frustrating. Please remember when traveling to locations in other states that you understand and are aware of what the guidance is for “Youth Programs” and “Youth/Overnight Camping”.

Guidance is different depending on location. 

 

Our guidance and recommendations again is coming from Minnesota Department of Health and Boy Scouts of America COVID-19 FAQ

 

We hope to have a plan for re-opening of Gamehaven Scout Reservation for day usage next week.

 

Thank you all and have a great weekend.

 

Jason Dugan

 

If you have any questions, please contact Jason Dugan at 507-287-1410 or Jason.Dugan@scouting.org.

 

Covid-19 Updates from Gamehaven Council (05.19.2020) 

To view video of the letter below click https://youtu.be/q4chKJ7s90E

Good afternoon Scouts and Scouters,

 

I am Jason Dugan, the Scout Executive/Executive Director of the Gamehaven Council, Boy Scouts of America. I wanted to take the time today to share our most recent COVID-19 update in a video format, as some of the topics covered today will be difficult.

 

All of us here at the Gamehaven Council hope that our Scouts and families have been and will continue to be well and as we weather the storm of COVID-19. Our hope that during these trying times that all of you are healthy, both physically and mentally, as these circumstances continue to test us. The health and safety of our Scouts is always our priority.

 

As I mentioned to the Post Bulletin on May 2nd during the BSA National Camp-In program, that in some ways the COVID-19 pandemic was designed for the Boy Scouts of America to showcase what we have always instilled in the young people who join our program, today we describe this as “grit”-perseverance and passion for long-term goals. 

 

The Gamehaven Council has tried to make updates when we have new information. Our information comes from several sources including MN Department of Health, CDC, Boy Scouts of America, and others. We use all information available to us in order to guide us, but at times our guidance from these sources’ change and we adjust as needed.

We will cover two sets of topics today; Closures & Postponements and Moving Forward.

Closures/Postponements

 

  • Gamehaven Scout Reservation: Gamehaven Scout Reservation will continue to be closed per Governor Walz’s Executive Order 20-38 as we are considered a “private” campground. We will update this as more information becomes available.

  • Merit Badge Fair: The Merit Badge Fair Scheduled for May 9th has now been rescheduled for October 24th, 2020. We are in the process of making refunds to all the units that signed up for the original event. I would also like to take this opportunity to say thank you to the dedicated committee of volunteers who have worked tirelessly to provide another great Merit Badge Fair. THANK YOU

  • Council Annual Awards Dinner: The Council Annual Awards Dinner is our opportunity to recognize our volunteers for their years of service and those who go above and beyond. Especially those who will be receiving the highest award a council can bestow upon a Scouter, the Silver Beaver Award. The Dinner has been moved from May 12th to September 24th, 2020.

  • Council Annual Meeting: This is usually in conjunction with the Council Annual Awards Dinner, we are currently looking at a virtual meeting in late June. This meeting is open to all Chartered Organization Representatives, they will be notified of the date and time.

  • Cub Scout Day Camp: Sugar Loaf District Day Camp (June 8-12 at Camp Wenonah) and Cub Scout Day Camp (June 22-26 at Colin’s Park) will both be canceled. With the guidelines released on May 13th, it would be extremely difficult and cost prohibitive with the number of Scouts we would be able to serve to host day camp. We are currently working on Cub Scout Virtual Day Camp Program with our volunteers and staff.

  • Cub Scout and Webelos Camp: These camps scheduled for July 10th -12th (Cub Scout Camp) and July 17th -19th (Cub Scout & Webelos Camp) will be canceled. We still do not have guidance for the opening of “Overnight” camps at this time. We are currently working on trying to offer a weekend camp in late August.

  • Scouts, BSA Day Camp: Scheduled for the week of July 20th -24th will be canceled. We are currently exploring program options for August geared toward outdoor Skills needed for rank advancement. These will be more focused and group size will be inline with the current guidance.

 

Moving Forward

Council Office: The Gamehaven Council office is Open! We began this process on May 6th. Our staff has continued to work diligently to help support Scouting since the beginning of the Stay at Home order. For the safety of staff and volunteers the office is currently closed to the public. We are not allowing items to be dropped off at the office or shopping in the Scout Shop at this time. Field Staff are making themselves available to pick-up items that need to get to the office and drop off items purchased from the Scout Shop. Since the BSA Distribution Center is not open for restocking, we may have to ask you to order directly from the National Distribution Center. Scout Shop. As soon as we can be open safely to the public, we will do so.

Youth Meetings: Governor Walz has officially moved the state from a “Stay at Home” to a “Stay Safe” order. This order allows for more retail and movement in our communities. It also allows for gatherings of groups up to 10 people. This has raised the question of Scout meetings and gatherings. Meetings and gatherings can happen if they follow the following guidelines:

  • Gatherings must be limited to 10 total people (this includes youth, adult leaders, parents and siblings)

  • 3-foot radius around each participant should be kept

  • Youth Protection Guidelines followed (two registered adult leaders must be present)

  • Recommended that we create PODS (8 youth and 2 adults) for providing program. PODS should remain consistent to limit exposure. There should be no intermixing of PODS

  • Meetings and Activities should be outdoors, having participants spread out.

  • Everyone is encouraged to wear face coverings

  • Health Etiquette should be reinforced

    • Stay home if you are sick

    • Hand hygiene

    • Cover your cough

    • Clean surfaces often

    • Avoid shared public amenities (picnic tables, benches, playground equipment and water fountains)

  • Contact your Chartered Organization for any guidance they may have

If these guidelines are not able to be met, virtual meeting alternatives should continue. These guidelines come from a combination of guidance from the MN Department of Health and COVID-19 FAQ provided by the Boy Scouts of America on the Scouting at Home website.

Scouts, BSA Summer Camp: All Gamehaven Council Scouts, BSA units attend summer camp provided by other councils. Depending on that council’s current situation, which is based on their location and ability to provide a safe summer camp experience will determine your Scouts’ summer camp opportunity. There is some new guidance from the Boy Scouts of America that can be found on the COVID-19 FAQ. Troop leaders should continue to stay in contact with their camp’s leadership team. Please be patient, as information provided to these councils is consistently changing.

Virtual Merit Badges: We continue to offer merit badges when we have merit badge counselors willing to provide them. We hope to be able to offer more, please contact us if you can help. You can find the 58 suggested virtual merit badges on Bryan on Scouting

 

Council Funding: By now every family in the council should have received our letter about Friends of Scouting. As you can imagine, the Gamehaven Council has been hard hit by COVID-19. The Stay at Home order came at the heart of our annual Family Friends of Scouting campaign, as well as during our planning for summer camp, just before council and district activities and our spring Popcorn Sale. Friends of Scouting relies on us being able to present during Scouting meetings. March and April cancelations accounted for a loss of more than 70% of our presentations. Recently we sent a letter to Scout families asking for help. We understand that COVID-19 has also had an affect on our families and will continue to in the coming months. Because of that we ask you to consider helping, even if it is not at the level you normally would. We also know that this will continue to have an impact on the council. Fall Popcorn is a large part of not only our Packs, Troops and Crews budgets, but accounts for 40% of the council budget. We have taken steps to help minimize those impacts, we will continue to do that going forward, your help will allow us to not have to make decisions that might have long lasting negative effects on how we continue to provide service to all of you. Thank you to everyone who has already taken the time to send in a gift this year, also all those who gave during #GiveatHome. If you would like to give now, please go to our council website here.

 

Thank you for all that you do to help us make Scouting great in Southeastern MN. Along with posting a written copy of today’s update, we will also be providing new links to those we have provided in past COVID-19 Updates:

Good afternoon Gamehaven Council families and friends, (Update 05.01.2020)

Gamehaven Council continues to monitor the COVID-19 situation. We hope that all our families are well and coping with all that is happening.

 

With the announcement of Gov. Walz yesterday that extends the Stay at Home order until May 18, 2020 we will be postponing the Merit Badge Fair scheduled for May 9, 2020 and the Council Annual Awards Dinner scheduled for May 12, 2020, we are currently working on Fall 2020 dates for both of these events. We will follow with more details when we have more information. This will also extend to all in person Scout meetings and functions, please continue to use Scouting at Home for ways to engage your Scouts and join us during the National Camp-In on Saturday May 2, 2020.

 

During the governor’s press conference camps were briefly mentioned along with many other programs like youth sports. There is no clear answer as to if and when camps like Gamehaven Scout Reservation will be able to reopen. We are also seeking that same guidance for Cub Scout Day Camp, Cub Scout and Webelos Camp and Scouts, BSA Day Camp. We will continue to update folks. NYLT is continuing to move forward for August, but will be contingent on recommendations form the Governor’s Office and Olmsted County Public Health.  

 

On Tuesday May 5, 2020 we will begin the process of opening the Gamehaven Council Scout Office back to the staff using the guidelines provided by the Governor’s Office, OSHA and the Boy Scouts of America. We will not be open to the public at this point. We will be working on ways to have the Scout Shop do business, as we have heard from some of you about doing recognition for your Scouts in unique ways during these trying times.  

Good afternoon Gamehaven Council families and friends, (Update 03.27.2020)

 

I hope this finds all of you well and healthy in dealing with these trying times. As I have mentioned in prior emails, the health and safety of all our Scouts, volunteers and their families is very important to us.

 

With the most recent Executive Order, Executive Order 20-20, from Governor Walz on Wednesday we will continue to have the Council Office and Gamehaven Scout Reservation closed to the public until April 10, 2020. Part of the most recent Executive Order was also a “Stay Home” or Shelter in Place” order to help reduce the rate of spread in the state of Minnesota and well as the closure of schools until May 4, 2020.

 

This has caused us to continue to make changes to Scouting meetings and functions. At this time we are going to cancel the Sugar Loaf District Scouting for Food drive scheduled for this Saturday March 28, 2020. We will continue to work with Winona Volunteer Service on if there might be an opportunity to reschedule this annual food drive. Hiawatha District Roundtable scheduled for April 1, 2020 will be canceled. Gamehaven Council Merit Badge Fair rescheduled until April 18, 2020 will now be rescheduled until May 9, 2020. These are the items we are aware of at this time.

 

With the continued school closures, that meetings will be impacted. Every day there are more and more suggestions being posted https://www.scouting.org/scoutingathome/ Virtual meetings are happening using many different platforms such as Zoom, Google Hangouts, Google Classroom and Microsoft Teams. Some of these will have additional costs attached. We are looking to try and offer some merit badges virtually as well. We are trying to do this on a council level, making sure to continue to follow all BSA Advancement guidelines. There are some councils that are already doing this, and we have posted a couple of those to our Facebook page.

We will continue to monitor the situation and provide updates. Our leadership team will share information via e-mail to Gamehaven Council members should the need arise to close or postpone any other District, Council, or Program activities

 

In the meantime, please encourage your Scouts to be clean, helpful, kind and brave.

 

If you have any questions, please contact Jason Dugan at 507-287-1410 or Jason.Dugan@scouting.org.

Hello Gamehaven Council Friends and Families (update 03.20.2020)

 

As we all continue to deal with the changing landscape that surrounds the COVID-19 pandemic we are facing, the health and safety of our Scouts and staff are our first priority. For that reason we are going to completely close the office until April 1, 2020.

Our staff will continue to work from home on items that they are able to do.

Please find the staff contact list HERE. Staff will be able to respond to emails and our field staff can be reached via cell phone. 

 

We hope all understand, please stay safe and healthy.

 

We will continue to monitor the situation and provide updates. Our leadership team will share information via e-mail to Gamehaven Council members should the need arise to close or postpone any other District, Council, or Program activities. You can continue to see updates via email and on our website at www.gamehavenbsa.org.

 

In the meantime, please encourage your Scouts to be clean, helpful, kind and brave. 

If you have any questions, please contact Jason Dugan at 507-287-1410 oJason.Dugan@scouting.org.

Additional Information:

MN Department of Health

Centers for Disease Control

Olmsted County Public Health

Dodge County Public Health

Steele County Public Health

Filmore County Public Health

Goodhue County Public Health

Winona County Public Health

Wabasha Public Health

Gamehaven Council Friends and Families (update 03.17.2020)

 

Health and Safety is our greatest priority for our Scouts, volunteers, staff and all families we serve. With the guidance of the CDC, The White House and Governor Walz effective 5:00 PM CDT on March 17, 2020 we will suspend all in person Scout meetings, close Gamehaven Scout Reservation to campers and the office to the public. We will do so until March 31, 2020 at 5:00 PM CDT. Popcorn Pick-up for the Spring Popcorn sale will happen as scheduled.

 

The staff will continue to work during these trying times, so please expect to hear from them! We can be reached by phone during our normal business hours or by email at your convenience. If you are in need of items from the Scout Shop, you will have to pre-order your items by contacting us by phone 507-287-1410 or email Barbara Barbara.swan@scouting.org 

or Pam Pamela.Legried@scouting.orgWe will not be accepting cash or check at this time, you can use your unit account or pay by credit card over the phone. Items will be available for pick-up between 1:00 PM and 3:00 PM CDT. If those times do not work please let us know and we will make other arrangements to get your product to you. 

 

As mentioned yesterday cancellations and postponements of meetings, also means the same for Family Friends of Scouting. Friends of Scouting is an important part of the council budget. Having said that, our staff and Friends of Scouting volunteers will be working with all Pack, Troop, Post and Crew leaders in order to reschedule any of those presentations. If families would like to give now, they can do so by clicking this link FOS Link Feel free to share that link. When the unit is rescheduled, we will bring out recognition items to all those who give.

 

We will continue to monitor the situation and provide updates. Our leadership team will share information via e-mail to Gamehaven Council members should the need arise to close or postpone any other District, Council, or Program activities. Please watch our website for updates as well. https://www.gamehavenbsa.org/

 

In the meantime, please encourage your Scouts to be clean, helpful, kind and brave.

If you have any questions, please contact Jason Dugan at 507-287-1410 or Jason.Dugan@scouting.org.

 

Gamehaven Council Friends and Families, (update 03.16.2020)

 

Since the last update of March 13, 2020, Governor Walz made the decision to close schools until March 26, 2020. For many Packs, Troops, Post and Crews, meetings are tied to the local school district schedule, which will now be disrupted due to school closures. Many of our charter partners and meeting locations are also limiting use of space in order to reduce transmission as well. If your Pack, Troop, Post or Crew is still going and able to meet and your meeting will be under 50 total people we recommend that you follow the CDC guidance from March 15, 2020:

 

“Events of any size should only be continued if they can be carried out with adherence to guidelines for protecting vulnerable populationshand hygiene, and social distancingWhen feasible, organizers could modify events to be virtual.”

 

If you need to postpone reservations for Gamehaven Scout Reservation, please contact us as soon as that decision is made.

 

The council office and staff will continue to be open and available. We are recommending that if you need to come into the office for supplies from the Scout Shop that you pre-order your items by contacting us by phone 507-287-1410 or email Barbara Swan Barbara.swan@scouting.org or Pam Legried Pamela.Legried@scouting.orgWe will get everything ready to be picked so there is minimul exposure to everyone.

 

With the cancelations and postponements of meetings, that also means that there will be Family Friends of Scouting. Friends of Scouting is an important part of the council budget. Having said that, our staff and Friends of Scouting volunteers will be working with all Pack, Troop, Post and Crew leaders in order to reschedule any of those presentations. If families would like to give now, they can do so FOS Link here. Feel free to share that link. When the units is rescheduled, we will bring out their recognition items to all those who give.

 

We will continue to monitor the situation and provide updates. Our leadership team will share information via e-mail to Gamehaven Council members should the need arise to close or postpone any other District, Council, or Program activities

 

In the meantime, please encourage your Scouts to be clean, helpful, kind and brave.

 

If you have any questions, please contact Jason Dugan at 507-287-1410 or Jason.Dugan@scouting.org.

Gamehaven Council Friends and Families,(update 03.13.2020)

 

The Gamehaven Council truly cares for our Scouts, volunteers, staff and alumni. Health and Safety is our first priority. In light of the rapidly changing landscape with regards to COVID-19 (Coronavirus) we wanted to make a statement and give updates on council activities. We will continue to do updates as needed as we all continue to follow and deal with this current situation.

 

As many of you know, Scouting happens locally, we ask every Pack, Troop, Post and Crew in the council to look at what your local situation in regards to meetings, activities and outings. Work with your charter partner/meeting location as well as look for suggestions and recommendations from your local Health Department. All Scout leaders should encourage volunteers and Scouts to stay home when ill. Covering coughs and sneezes, disinfecting door handles and other frequently touched surfaces, and proper handwashing are all things that can help prevent illnesses.

 

With the current situation and the recent press conference by Governor Walls, we will be postponing the Merit Badge Fair and the Council Annual Dinner.

 

  • The Merit Badge Fair scheduled for March 21, 2020, will take place on April 18, 2020. The location at Willow Creek will remain the same. With the change in date, we may have a changes in classes. We will keep the information found on the council website current. Please check back for more details.

  • The Council Annual Dinner scheduled for March 26, 2020, will take place on May 12, 2020. The location at The Rochester International Event Center will also remain the same.

 

Please check back for more details about the events.

 

We will continue to monitor the situation and provide updates. Our leadership team will share information via e-mail to Gamehaven Council members should the need arise to close or postpone any other District, Council, or Program activities

In the meantime, please encourage your Scouts to be clean, helpful, kind and brave.

If you have any questions, please contact Jason Dugan at 507-287-1410 or
Jason.Dugan@scouting.org.

 

GAMEHAVEN COUNCIL

Boy Scouts of America

607 E Center St.

Rochester, MN 55904

CALL

Tel: 507-287-1410

  • Wix Facebook page
  • Wix Twitter page